Privacy notice

Last updated: 25 October 2026. Signed off by Oscar Ayton, 21 October 2026.

Who we are

Quotehelm is run by Oscar Ayton, a sole trader, who is the controller of the personal data described here. Contact: oscarayton@getquotehelm.co.uk, or by post to the postal address below.

Postal address: 26 Everington Street, London W6 8DU

Who this notice covers

People whose work contact details we use to contact UK limited companies and LLPs about our services, such as directors, owners and staff of those companies.

What we collect

• Name, job title and work email address
• Work phone number, if published
• Company name, company number and registered status
• Information the company publishes about itself, such as its website, online reviews and business listings
• Our emails with you and any reply
• Whether and when the link in one of our emails is clicked. Our sending tool (Emelia) records this through a tracking link on our own domain. We do not track whether emails are opened.

Where it comes from

• Companies House
• The company's own website
• Public business listings, such as Google Maps
• You, if you reply to us

Why we use it, and our lawful basis

• To check whether our services may suit your company, prepare a short audit of its public website and listings, and email it to you.
• Lawful basis: legitimate interests (UK GDPR Article 6(1)(f)). Our interest is offering relevant services to businesses. Our assessment of this is available on request.
• We only send unsolicited marketing email to limited companies and LLPs (corporate subscribers under PECR). We do not send it to sole traders or ordinary partnerships without consent.

Who we share it with

We do not sell your data. We use service providers who process it for us under contract:

• Email hosting: Zoho Mail (Zoho Corporation, EU data centre)
• Email sending and warmup: Emelia
• Airtable (where lead and enquiry records are kept)
• AI writing tools (currently Grok Bot) used to research websites and draft audits and emails

Some of these may process data outside the UK. Where they do, we rely on UK adequacy regulations or the safeguards in the provider's contract, such as the UK International Data Transfer Agreement or Addendum.

How long we keep it

• If you do not reply, we delete your details within 12 months of first contact.
• If you ask us not to contact you, we keep only your email address and company name on a suppression list, so we do not contact you again.
• If your company becomes a client, we keep records for as long as needed for the contract and for tax purposes.

Your rights

• Object to direct marketing at any time. Reply "unsubscribe" or email oscarayton@getquotehelm.co.uk and we will stop.
• Ask for a copy of your data, ask us to correct or delete it, or ask us to limit how we use it.
• Object to our use of your data based on legitimate interests.
• We do not make decisions about you by automated means that have legal or similarly significant effects.
• You can complain to the Information Commissioner's Office: ico.org.uk, 0303 123 1113. We would like the chance to resolve your concern first.

Changes

We will update this notice if how we use your data changes, and show the date at the top.

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